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Free commercial cleaning checklist

A printable nightly checklist for offices and commercial sites in New Zealand. Print it, adapt it to each contract, or save it as a PDF.

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Site:
Date:
Cleaner:
Check-in time:
Check-out time:
Supervisor check:

Entrance and reception

  • Glass doors and entry glass wiped, fingerprints removed
  • Entry mats vacuumed or shaken
  • Reception desk and counters wiped
  • Floor vacuumed or mopped
  • Bins emptied and relined

Offices and desks

  • Bins emptied and relined
  • Clear desk surfaces wiped (don't move papers)
  • Phones, keyboards and handles wiped if in scope
  • Carpet vacuumed, edges as scheduled
  • Hard floors swept and mopped

Meeting rooms

  • Tables and chairs wiped and straightened
  • Whiteboards cleaned if agreed (check first)
  • Cups and dishes removed to the kitchen
  • Floor vacuumed
  • Bins emptied

Kitchen and breakroom

  • Benches and splashbacks wiped and sanitised
  • Sink and taps cleaned and dried
  • Dishwasher loaded or unloaded as agreed
  • Microwave inside and out wiped
  • Fridge handles wiped, fridge cleared out if scheduled
  • Bins and recycling emptied and relined
  • Floor mopped

Bathrooms

  • Toilets and urinals cleaned and disinfected, inside and out
  • Basins, taps and benches cleaned
  • Mirrors cleaned
  • Toilet paper, hand towels and soap restocked
  • Sanitary bins checked
  • Touch points disinfected (handles, locks, flush buttons)
  • Floor mopped with disinfectant

Floors, stairs and lifts

  • Corridors vacuumed or mopped
  • Stair treads and handrails cleaned
  • Lift doors, buttons and floor cleaned
  • Spills and marks spot-cleaned

Bins and waste

  • All general waste bins emptied and relined
  • Recycling sorted and emptied as per site rules
  • Bags taken to the correct bin area
  • Bin area left tidy

End of shift and security

  • Before and after photos of agreed spots taken
  • Issues noted (damage, leaks, low supplies, access)
  • Equipment and chemicals stored safely
  • Lights off, windows and doors locked as agreed
  • Alarm set and site secured
  • Checked out

Notes and issues

Template by Sprux (getsprux.com). Adapt each site's list to the agreed contract scope. Weekly and periodic tasks (windows, carpet cleaning, high dusting) are best kept on a separate list.

How to use this checklist

  1. Match it to the contract. Delete anything that's not in scope and add anything specific to the site. A checklist that matches the contract also protects you when a client asks about something outside scope.
  2. Keep lines short. One clear task per line is easier to follow at 10pm.
  3. Split nightly from periodic. Keep weekly and monthly tasks on their own list so they don't get skipped or done every night.
  4. Add photo spots. Mark the three to six areas where you want before and after photos. See how to prove your cleaners did the job.
  5. Review it with the client. Agreeing the checklist up front avoids arguments later.

Running lots of sites? Paper checklists get lost and are hard to file. In Sprux, each site has its own checklist on the cleaner's phone, ticked off during the shift and saved with the photos and times. See how it works.